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Google Workspace Admin Guide

✅ Google Workspace Admin Login & User Creation Process

🎯 Step 1: Login to Google Workspace Admin Console

  1. Open your browser and go to Google Admin Console.
  2. Enter your Admin Email ID (e.g., admin@yourdomain.com) and click Next.
  3. Enter your Password and click Sign In.

🎯 Step 2: Add a New User in Google Workspace

  1. Once logged in, click on the Directory option in the left-hand menu.
  2. Select Users from the dropdown list.
  3. Click on the Add New User button (usually at the top-right corner).

🎯 Step 3: Fill in User Details

  • First Name: Enter the first name of the user.
  • Last Name: Enter the last name of the user.
  • Primary Email Address: Add the username and select the domain. Final email looks like john.doe@yourdomain.com.
  • Set Password: Choose to automatically generate or manually set a password.
  • Secondary Email (Optional): Add an alternate recovery email.
  • Phone Number (Optional): Add a recovery phone number.

🎯 Step 4: Assign License (Optional but Recommended)

  1. Click Add License to assign a Google Workspace license.
  2. Choose the appropriate plan:
    • Google Workspace Starter
    • Google Workspace Standard
    • Google Workspace Plus
  3. Click Save.

🎯 Step 5: Confirm and Create User

  1. Click Add New User.
  2. A confirmation screen will appear with user details.
  3. (Optional) Email the credentials to the user’s alternate email.

✅ User Created Successfully!

🎯 Step 6: Notify the User

Google Workspace Security

Google Workspace Security Dashboard

1. Enforce 2-Step Verification (2SV)

2-Step Verification (2SV) is an essential security feature that adds an extra layer of protection to user accounts by requiring a second form of verification after entering a password.

Why is this important? It helps prevent unauthorized access to accounts, even if the password is compromised.

Enable 2-Step Verification

2. Mobile Device Management (MDM)

Ensure that mobile devices accessing company data are secure by enforcing device encryption and other security policies.

  • Enforce screen lock and encryption on devices.
  • Remote wipe capabilities in case of lost or stolen devices.
  • Monitor and restrict app installations.

3. Data Protection

Protect sensitive data from unauthorized sharing with DLP (Data Loss Prevention) and encryption policies.

  • Set up DLP to prevent data leaks.
  • Ensure encrypted communication (emails, documents, etc.).
  • Use Google Vault for data retention and compliance needs.

4. Security Reporting and Auditing

Monitor user activity and identify suspicious behavior with comprehensive reports and auditing tools.

  • Audit user login history.
  • Set up alerts for suspicious login patterns.
  • Review security-related events in real-time.
Gmail Advanced Features – Google Workspace Mastery

Gmail Advanced Features

Enhance your productivity with Gmail’s powerful features designed to improve efficiency, security, and organization.

Smart Compose & Smart Reply

  • AI-powered suggestions for faster email drafting
  • Auto-replies based on email context
  • Customization options for better accuracy

Email Scheduling & Snoozing

  • Schedule emails to be sent at a later time
  • Snooze emails to reappear in your inbox later
  • Improve email response timing

Labels, Filters & Priority Inbox

  • Organize emails with custom labels
  • Use filters to automate email sorting
  • Set up a priority inbox for important emails

Confidential Mode & Security Settings

  • Send self-destructing emails
  • Set expiration dates for sensitive emails
  • Enable 2-step verification for added security

Advanced Search & Productivity Shortcuts

  • Use search operators to find emails quickly
  • Keyboard shortcuts for faster navigation
  • Customize shortcuts for efficiency